6 Reasons to Save Your Money

You may not need a Notion subscription if you are an individual or a small team. As long as you know the limitations of the free plan in terms of daily use, it might be all you need.

1

Unlimited pages and blocks for individuals

When you use the free version of Notion as an individual, you can create as many pages and blocks (eg text, headers, checkboxes, bullet points) as you want. So if you’re worried that at some point you’re going to hit a limit, don’t be.

The only time you are limited on the free plan is if you create a team workspace, which has a limit of 1000 blocks. However, you can work around this by creating multiple teamwork spaces if needed.

2

Unlimited storage space

The free plan on Notion allows you to upload as many files as you want. However, you can only upload 5 MB at a time, while there is no upload limit for paid plans. But this isn’t as restrictive as you might think, since if you’re the average user, you won’t be uploading large files anyway.

Also, there are ways to deviate. For example, large files can still be compressed or uploaded to cloud storage (eg Google Drive or OneDrive) and then embedded in Notion.

3

Page history of 7 days

Notion’s free plan includes a seven-day page history that lets you view and restore previous versions of your pages from the past week. The Plus and Business plans extend this period to 30 and 90 days, respectively. However, the seven-day window is generally sufficient for most users.

For example, if I have to revise my content, I will most likely do it within a few days of making the changes. So if I want to go back to an older version, it will happen within those seven days.

Also, you can always get around this limitation by exporting your pages whenever you make critical changes. You’ll always have a backup this way, which can help you build a long-term archive of your pages beyond just seven, 30 or 90 days.

4

You can also integrate with your favorite apps

If you’re on the free plan, you can also integrate Notion with many of your favorite apps, like Slack, Asana, Jira, and Figma. The biggest limitation of the free plan in this regard is the ability to create database automation. The only app you can do this for free is Slack, but if you want to create custom automation for all kinds of scenarios, you’ll have to pay.

But if all you need is basic integration with the applications you already use and automation with Slack, which many teams use, the free plan has you covered.

5

Lots of free templates to choose from

Whether you are with the free or paid plans, you still have access to the same models on Notion. While there are paid templates available, there are no premium templates that are exclusive to paid members.

The only problem that you will run in the models with automation of custom databases. While they will run on the free plan, you won’t be able to edit or delete them unless you upgrade to a paid plan.

But if the template already has what you need, you don’t need to modify it, which is great for the average user.

6

You can invite up to 10 guests

​​​​​​​On the free plan, Notion allows you to add up to 10 guests, temporary collaborators who are not part of your organization, to your Notion workspace. Paid plans allow you to add 100 or more. Unless you’re trying to build a very large team, 10 guests should be enough for most cases.

Also, you can always remove inactive hosts or create multiple workspaces to host more people. The notion is flexible enough to allow you to structure collaborative spaces in ways that make sense for you when you reach your limits.

When you decide if you need a free or paid plan on Notionit is always better to assess your needs. If you are new to NotionI suggest starting with the free plan for a month to see if it’s enough for you. If you find yourself consistently experiencing limitations that affect your workflow, you may consider upgrading to a paid plan.